Job Description
Responsibilities:
· Assist in all administrative works such as scanning, filing, and sending documents; preparing and maintaining all records, correspondence, and files
· Assist in the bookkeeping of records
· Assist in coordination and management of all facets of tenants move-in and move-outs including processing applications to ensure smooth processes
· Assist in the coordination of repairs and renovations for tenants in a timely manner and to their satisfaction
· Assist in the building maintenance and janitorial services
· Assist in the screencloud announcement and directory management
· Handle the monitoring of ecobee, kastle, irrigation system, electricity meters (if any), and lighting software
· Assist in scheduling and handling a range of common repairs and may have to contract larger repairs out. You will be responsible for getting quotes and getting the landlord’s approval for those repairs
· Assist in the coordination ongoing maintenance and inspections to comply with all relevant laws, codes, and company policies (of any)
· Assist in the Management of vendor and contractor relationships
· Assist in the addressing tenant complaints, violations, and problems
· Prepare and maintain all records, correspondence, and files including renewals of insurances and other renewal of services
· Involve in all office system, schedules, and organization
· Answering phone calls/ emails and receiving mails as well as posting mails (if any)
Qualifications
· Able and willing to pick up emergencies calls/ emails (i.e. fire/ door alarms/ lights on-off)
· Great with people– warm, friendly and helpful in person and on the phone, and have upbeat attitude
· Self-sufficient, proactive, has strong initiative, can multi-task, and has the willingness to learn
· Ability to use computer programs such as Microsoft Office, Canva
- Has experience in Office / Administrative Assistant
· Bookkeeping understanding/ experience is a plus but not required
...environment with a team focus on customer service Duties include delivery, learning to take phone orders and assistance with cleaning Advancement within the company to other positions if desired Cash tips paid daily with hourly averages wages at $12 to $14 per hour...
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